Cleaning Proposal
Eastside Preparatory School
Jordan,
Thank you so much for the opportunity to submit a proposal for cleaning at Eastside Preparatory School.
We hear you loud and clear; you are looking to take your cleaning operation to the next level and improve consistency, communication, and responsiveness.
I see your trajectory from utilizing a franchise-based cleaning company to a locally-owned cleaning company and understand that that was an improvement and that you've hit the ceiling on the performance level you can expect from your current vendor.
Taking the next step to partner with a CIMS-certified company will get you to the next level. CIMS-certified companies, like Slate, have the right processes to ensure that a) things don't fall through the cracks, b) deficiencies are addressed before they reach users, and c) the cleaning operation is managed proactively and according to standard operating practices at every level.
Ultimately, the result is a better-run cleaning operation that frees up your attention to focus on other priorities.
Source, hire and train
Tasks
- generate specific hiring requirements
- review applicants and discard those that are not a good fit
- interview applicants that fit the requirements
- perform background and reference checks
- onboard and order uniform
- train using Slate's proprietary training method
Team
Victoria
kick off
Tasks
- Create scope of work document.
- CreaOn site supervision during the first week
- Assign tasks to crew members
- Review cleaners understanding of the level of expectations for each task and verify that everyone know what they need to do.
- Leave site with a crew that works on "auto-pilot"
Team
David Swindle
Cleaning
Summary
Kirkland Campus
Days Working
Kirkland Campus
Tasks
Kirkland Campus
- Vacuum all floor areas
- Spot clean any dirty spots on both floors and carpets
- Vacuum walk-off mats frequently to remove dirt, debris or paper
- Disinfect doorknobs, push bars, kick plates, railings and other metal surfaces regularly
- Clean both sides of the entrance door as well as the surrounding areas
- Make sure there is no clutter or leftover materials in common areas/hallways
- Spot clean walls / doors to remove marks/dirt
- Dust surfaces within reach regularly
- Empty trash bins and replace liners.
- Sweeping or vacuuming the floor to remove any dirt or debris. Then, use a wet mop or scrub with a disinfectant cleanser to thoroughly clean the floor.
- Cleaning and disinfecting all fixtures including toilets, urinals, wash basins – anything that people come into contact with regularly. Wipe and polish stainless steel fixtures and mirrors.
- Spot clean doors, walls, and partitions cleaning off any dirt, dust, stains that have accumulated.
- Check and resupply paper towels, hand soap and toilet paper.
- Empty trash bins and replace liners.
- Sweeping and mopping or vacuuming the entire floor area every day.
- Wiping all horizontal surfaces of furniture such as tables and countertops.
- Thoroughly cleaning and disinfecting all countertops, especially those used for preparing food or making coffee. These areas are prone to bacteria growth so it’s important to regularly sanitise them using an appropriate cleaner.
- Empty trash bins and replace liners.
Team
Paola
Susana
Edna
Angela
Mabell
Quality assurance
Tasks
- perform weekly on-site QC checks using SafetyCulture app
- perform daily remote checks using on Mero hardware and software
- generate monthly QC reports
Team
Heading
Continuous improvement
Tasks
- support client and cleaner inquiries during business hours and during the hours the cleaning crew is on site
- on-site quarterly meetings to review performance and plans for improvement.
Team
Michelle
Admin
Summary
Team
Miguel Zabludovsky
David Swindle
Michelle Ruiz
Hayden Brink
Insurance
All insurance coverages required by client, landlord, etc.
Certifications
ConnexFM
Certification
IFMA
Certification
BOMA
Certification
BSCI
Certification
ISSA
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The Problem
The Problem
Maintaining Cleanliness in a High-Use, Dynamic Facility
Collegiate School, with its high-traffic, single-building facility, faced the challenge of maintaining top-notch cleanliness standards across various spaces. The new, dynamic campus, featuring nine floors and two cellars, required meticulous cleaning to uphold the school's commitment to a safe and healthy environment. With hundreds of students and numerous faculty members moving through these areas daily, the school needed a reliable cleaning solution to prevent the spread of germs and ensure a pristine learning environment.
The Solution
The Solution
Customized and Dedicated Cleaning Services
To address these challenges, the school partnered with Slate for their cleaning operations. Slate provided a dedicated team of 7 full-time staff who developed a tailored cleaning plan specific to Collegiate's needs. This plan included daily comprehensive cleaning schedules that covered all areas of the school, from classrooms and libraries to gymnasiums and theaters, as well as the common flexible learning environments known as the Nucleus.
The team at Slate implemented a strategic approach that included:
• Detailed Area-Specific Cleaning: Each space received targeted cleaning practices suited to its use and traffic levels.
• Flexible Scheduling: Cleaning schedules were adapted to the school's daily routines and special events, ensuring minimal disruption to educational activities.
• Proactive Communication: Regular updates and feedback loops with Collegiate staff ensured any specific needs or adjustments were promptly addressed, maintaining a seamless operation.
Slate’s expertly-trained cleaning team used industry-standard cleaning products and equipment to ensure the highest levels of hygiene. This comprehensive approach allowed Collegiate to uphold its values and provide a clean, safe, and welcoming environment for students and staff alike.
The Results
The Result
A Pristine and Supportive School Environment
With Slate’s customized cleaning services, the school now benefits from a consistently spotless and hygienic environment. The efficient and dedicated cleaning operations have freed up administrative resources, allowing the school to focus on its mission of delivering exceptional education. Students and faculty enjoy a clean and healthy atmosphere, which enhances their academic and extracurricular activities.
By partnering with Slate, Collegiate School has successfully maintained its high standards of cleanliness, contributing to the well-being and success of its community. This collaboration reinforces Collegiate’s commitment to respect, kindness, and integrity, ensuring a vibrant and engaging environment for all. Embracing its rich traditions and forward-thinking values, Collegiate continues to inspire boys to achieve personal and academic excellence.
The Problem
The Problem
Maintaining Cleanliness Across Multiple Campuses
The school faced the challenge of maintaining high standards of cleanliness across its multiple campuses. With over 900 students, teachers, and staff moving through the buildings daily, ensuring a clean and safe environment was paramount. The high-traffic areas, such as classrooms, restrooms, dining halls, art spaces, and athletic facilities - that includes NYC’s premier squash center with nine courts - required frequent and thorough cleaning to prevent the spread of germs and ensure a healthy learning environment. Managing different cleaning vendors and ensuring uniform cleanliness standards across all locations proved to be a complex and time-consuming task.
The Solution
The Solution
Comprehensive and Consistent Cleaning Services
To address these challenges, the school partnered with Slate to streamline their cleaning operations. Slate developed a comprehensive cleaning plan tailored to the specific needs of each campus. By standardizing cleaning procedures, they ensured that all areas met the same high standards of cleanliness.
Slate's approach included:
• Flexibility: Adapting to the unique schedules and needs of each campus to ensure consistent cleaning.
• Consistency: Implementing standardized cleaning procedures across all locations to maintain uniform cleanliness.
• Efficiency: Consolidating cleaning operations into a single vendor solution, reducing administrative burden and simplifying billing processes.
Slate provided expertly-trained cleaning teams equipped with appropriate cleaning products and equipment. With 14 full-time staff dedicated to the school, they ensured that every area was meticulously maintained. Regular communication ensured that any specific cleaning needs or changes in schedules were promptly addressed.
The Results
The Results
Clean and Welcoming Environment
With Slate’s reliable and consistent cleaning services, the school now enjoys a spotless and hygienic environment across all its campuses. This has freed up administrative resources, allowing the school to focus on its core mission of providing exceptional education. Students, teachers, and staff benefit from a clean and healthy environment, supporting their academic and extracurricular activities.
By partnering with Slate, the Spence School has upheld its high standards of cleanliness, enhancing the overall well-being of its community. This collaboration not only improves the learning environment but also reinforces Spence’s dedication to the health and safety of its students and staff – helping them to continue preparing young women for the lifelong transformation of self and the world.
The Problem
The Problem
Making The Decision To Reopen Post-Pandemic
Should we re-open? What do we need to consider?
As COVID began to recede, The Park Slope Child Care Collective had a difficult decision to make— is now a safe time to reopen? In making their decision, one thing was clear. They needed to upgrade their cleaning services to keep their teachers, students, and staff safe.
The Solution
The Solution
A Cleaning Solution Lands In The Collective’s Lap
Unexpected benefits.
Rather serendipitously, Lauren Engel, the collective’s operations manager, received an email from Slate NYC as the non-profit pondered the possibility of reopening post-pandemic. And Slate was just the cleaning service Lauren had been looking for. “Slate stood out,” she said. “I really liked the reassurance that you guys gave us kind of about not only just cleaning but again because of COVID and the pandemic we were really feeling we needed that assurance coming back here that we would have a clean school and a safe school.”
The Results
The Results
Going Beyond Expectations
Not having to think about cleaning is a game-changer..
Beyond just an impeccably clean space, Lauren also wanted cleaners with experience, an affordable service— and she wanted to work with nice people! “Slate checked all the boxes with that,” she said. Not only does she love the service, she found herself incredibly grateful for the clear communication she received. “You don’t feel you’re talking to a void,” she said. “We have good communication with [our Keepers] so if we need something— to change something, to update something—they always respond immediately and do their best to accommodate us.” For Lauren, the decision is easy, “If you need someone to come clean, you should hire Slate.”
Cleanning for:
